Privacy Policy

  1. Background

 

The consortium (Climate-KIC, Trinity College Dublin, Luvent Consulting and Danmarks Teknikske Universitet) of Circular Cities ClimAccelerator is committed to protecting and respecting your privacy.

This policy (together with our other terms and conditions) and any other documents referred to in it set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 

 

  1. Information we may collect from you
 

We may collect and process the following data about you:

 

Information you give us:

You may give us information about you by filling in forms on our website (which includes enrolling in or registering on our entrepreneurship programme) or filling in forms on paper, by corresponding with us by phone or e-mail, by engaging with us on social media, or otherwise. This includes information you provide when you register to use our website or register on our programme either on the website or on paper or attend any of our events in person participate in social media functions on our website or survey, when you report a problem with our website or associated platforms, or when you contact us for any other reason. The information you give us may include your name, address, e-mail address and phone number, passport, financial and credit card information, personal description and photograph and other requested information.

 

Information we collect about you:

With regard to each of your visits to our website or any of our associated platforms we may automatically collect the following information:

technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website or associated platforms (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

 

Information we receive from other sources:

We may receive information about you if you use circular-cities.com, or other services we provide or attend any of our events. In this case, we will have informed you when we collected that data that it may be shared internally and combined with data collected on our website, our associated platforms or from elsewhere. 

 

  1. Cookies
 

Our website use cookies to distinguish you from other users of our website or associated platforms. This helps us to provide you with a good experience when you browse our website or use our associated platforms and also allows us to improve our website and associated platforms.

 

  1. Uses made of the information
 

We use information you provide to us in the following ways:

Purposes

Personal Data

To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us or have enrolled in.

  • Name
  • E-mail address
  • Telephone number
  • Address
  • Company or university affiliation
  • Professional and academic background, and other personal information captured on a curriculum vitae
  • Topical interests in the field of innovation, education, entrepreneurship, climate change, or related fields
  • User name
  • Nationality
  • Gender
  • Age
  • Date of birth
  • Dietary requirements or preferences
  • Photo
  • Any other personal information you voluntarily provide to us

To report to third party funders.

The Consortium is supported by multiple funders. We are required to report on results, which includes information on specific activities funded by the grant and personal data associated with the activities. Whenever possible, we will use anonymized information for reporting purposes. However, it is possible that our funders and/or auditors acting on behalf of our funders will request personal information to monitor or verify our activities.

  • Name
  • E-mail address
  • Age
  • Gender
  • Company or university affiliation
  • Scholastic/academic background
  • Consumption of services, participation in programmes

Information we collect about you. We will use this information:

Purposes

Personal Data

To administer our website and associated platforms and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

  • IP address
  • Name
  • E-mail address
  • Other technical information

As part of our efforts to keep our website and associated platforms safe and secure.

  • IP address
  • Name
  • E-mail address
  • Other technical information

To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.

  • IP address
  • Name
  • E-mail address
  • Search data and statistics
  • Other technical information
  1. How long we keep your information for

We are required to keep your information for several years so that our third-party funders can audit our operations. Currently this period is 7 years, but this may change in the future. We will not store your data for any longer than is necessary for us to comply with this legal obligation.


  1. Direct Marketing

If you are new to engaging with Circular Cities ClimAccelerator, we will contact you by electronic means only if you have consented to this.


  1. Disclosure of your information

We may share your personal information with any member of the consortium.


We may share your information with selected third parties including:


third party funders such as the European Institute of Technology & Innovation, in order to fulfil our administrative purposes or for reasons of legal compliance, business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you, restaurants, hotels, caterers, and similar organizations to cater to your food and accommodation preferences, analytics and search engine providers that assist us in the improvement and optimisation of our website and associated platforms.


  1. Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.


All information you provide to us is stored on our servers, on servers owned and operated by our hosting providers, or on encrypted hard disks in laptops and desktop computers owned by the Consortium. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website and associated platforms, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.


Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website or associated platforms; any transmission is at your own risk. Once we have received your information, in line with our internal security policies (including in respect of IT equipment such as laptops and mobile phones), we will use strict procedures and security features to try to prevent unauthorised access.


  1. Your rights

You have the right to ask us to amend, not to process, or to delete your personal data. Furthermore, you have the right to ask us to transfer your data to a third party. You can exercise your rights by checking certain boxes on the forms we use to collect your data or by contacting us at info@circular-cities.com You also have the right to access information held about you. Your right of access can be exercised by sending an email to info@circular-cities.com.


  1. Third party links

Our website and associated platforms may, from time to time, contain links to and from the websites of our partner networks, advertisers, affiliates or third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.


  1. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on our website and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.


  1. Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@circular-cities.com.

© 2021 Luvent Consulting GmbH / Trinity College Dublin / Technical University of Denmark